Check-ins on Sunday, notes by Monday.
Clients send their weekly check-in from their own portal, with their numbers and progress photos. You get a short summary of each one by email, write your notes on it, and they read them on their history.
It starts from“A coaching portal where my clients pay monthly to join, send a weekly check-in form with their numbers, a note and progress photos, each client sees only their own check-in history with my notes on each one, I get an email with a short summary of every check-in, and an email when a new client joins.”
Free to plan · no signup
What comes working in a coaching program app?
The weekly loop, out of your inbox.
Coaching runs on a rhythm: the client reports, you respond, they adjust. That loop comes working, in one place instead of a pile of threads.
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A monthly plan at your price
Clients join by card into your own Stripe. Check-ins open while the plan is active and close when it ends.
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A weekly check-in form
The questions you ask every week: weight, sleep, training, how it went. Saved to the client’s own history, every time.
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Progress photos, kept private
Clients upload their photos with the check-in. Only they and you can open them.
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A summary in your inbox
Each check-in arrives as an email with a short AI summary on top, so you can see who needs you first.
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Your notes on every check-in
Open a check-in in your Admin, write your notes, and the client reads them on that week’s entry.
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Each client sees only their own
A client’s history, photos and your notes are theirs and yours, and nobody else’s.
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The week at a glance
Every check-in this week in one list in your Admin, with the ones still waiting for your notes on top.
What your client sends, and what you send back.
A client fills in the week and adds photos. You read the summary, write your notes in Admin, and they show up on the client’s history.
How does a coaching program keep clients paying?
Seen every week, kept every month.
Clients rarely leave a coach because the plan was wrong. They leave because the weeks blur together and nobody seems to notice. A check-in with your notes on it, every week, is the thing they’re paying for.
One history helps you too: when a client says nothing is changing, you can scroll back to week one together.
- A weekly rhythmOne form, the same day, every week.
- Proof of progressPhotos and numbers side by side, week after week.
- Monthly into your StripeThe plan renews on its own while they stay.
How much time does a check-in portal save a coach?
Fewer threads, faster notes.
Check-ins scattered across email, messages and photo dumps take longer to find than to answer. With every check-in in one place and a summary on top, your time goes into the notes, not the searching.
No video calls or instant chat: check-ins are forms, and your notes go on each check-in.
Coaching programs,
answered.
Can I run live sessions on camera in it?No
Who can see a client’s progress photos?Only them and you
Does the AI write my notes for me?No, the summary only
What does a coaching app cost?Real dollars, on a receipt
Close to yours? Start from one of these.
Every week seen, every client kept.
Write your check-in questions, set the monthly price, and plan it free. You see the full price before the build starts.
Free to plan · no signup